Administrative Assistant- Starting August 2026

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We are seeking a warm, organized, and proactive Administrative Assistant to manage our front office and support the Director of Exeter Day School. The ideal candidate will foster a welcoming environment for families while managing daily clerical tasks and supporting staff.

 

Part-time (20-30 hours per week during the school year; 12 hours per week during summer)

Hours are between 8:30AM and 2:30 PM 

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Administrative Responsibilities:

• Provide overall support for the Director, teachers, parents, and the governing board, as needed. 

• Greet families and visitors warmly, answer phones, manage the main entrance and maintain a tidy, organized front office/reception area

• Maintain up-to-date and confidential student files, including immunization records and required enrollment forms, in compliance with state regulations

• Manage the student enrollment process; field inquiries from prospective families, provide tours of the facility, manage registration paperwork for school and camp

• Generate school & staff communications, interacting positively with parents, staff and the public. This includes writing a weekly school newsletter.

• Update website (in Wix) and maintain social media presence, including Facebook and/or Instagram accounts

• Purchase necessary supplies for the office and teachers; track purchases in budget

• Assist in facilities management with scheduling of contractors and gathering bids

• Support the Director and teachers in maintaining DHHS and CDC compliance; participate in required emergency drills and trainings

• Attend several school events outside of school hours (with pay)

• Demonstrate diplomacy and confidentiality in dealing with sensitive issues

• Complete other appropriate tasks assigned by the Director

 

Financial Responsibilities:

• Process accounts receivable and payable

• Issue registration fees, tuition and other fees to families in the Brightwheel platform

• Support tracking of the budget as directed by the Director 

 

Qualifications and Skills:

• Associate degree or higher preferred

• Must possess excellent written, verbal and interpersonal communication skills

• Computer proficiency in Word, Excel, Outlook, and Adobe required

• Website experience (in Wix) required

• Brightwheel (childcare management software) experience preferred

• Canva experience (or comparable) preferred

• Ability to work under pressure, juggle multiple tasks, and maintain a calm demeanor

• Must pass a background check and meet state licensing requirements

• Able to lift 50 lbs

• Must complete New Hampshire Health and Safety training (9 hrs) and First Aid/CPR training (5 hrs)

 

Compensation and Benefits

$18-$24 per hour depending on education and experience.

Exeter Day School follows a school year calendar- paid school vacation weeks, holidays and snow closures. Paid Time off is included. HRA is included. Health insurance is not offered.

In-house professional development required.

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Please submit cover letter, resume, and 3 professional references to director@exeterdayschool.com